Reservations

Facility Reservations

Kaplan Center / Piney Lake / Outdoor Recreation

The Department of Recreation & Wellness seeks to meet the diverse needs of students and the University community. Priorities for facility reservations include scheduling all Department of Recreation & Wellness programs including intramural sports, sport clubs, fitness programs, and informal recreation. In addition to our departmental programs, we strive to assist other departments, clubs and organizations within our campus community. If we are able to assist the great Greensboro community we will consider this possibility during our non-peak usage hours.

When deciding which events to schedule in our facilities, we consider the impact on our participants and strive to minimize the impact on regular user groups. However, at times this may involve asking patrons to adjust their work out schedule to allow us to meet the needs of the larger campus community. Recreation & Wellness’s goal is to provide quality facilities, programs, and services to the entire community. Each and every one of you is important to the Department of Recreation & Wellness.

One Time Special Events


The Mission of the Department of Recreation & Wellness is to provide intentional experiential opportunities for students and the UNC Greensboro community that promote healthy behaviors and foster student development. Therefore the Kaplan Center limits one-time special events each semester to ensure that we keep our focus on providing these experiences for the students at UNCG.

UNC-Greensboro students are our first priority, and we take this into consideration when reserving one-time special events at the Kaplan Center.

The Kaplan Center provides a variety of spaces for one-time special events including:

3 Court Gym
Conference Room
Studio 1
Studio 4
Main Level Lobby
Spiro’s Lounge
2 Court Gym
Meeting Room A
Studio 2
Lower Level Lobby
Exterior Pool Deck
Spartan Terrace
Multi-Activity Courts
Meeting Room B
Studio 3
Mat Room
Natatorium (Activity Pool, Lap Pool, Wet Classroom)
 

Piney Lake provides the Lakeside Lodge and outdoor picnic area. The lake is currently offline due to maintenance issues.

Outdoor Recreation provides a variety of spaces for one time special events including:

Recreation Fields
Outdoor Basketball
Golf Greens
Outdoor Volleyball
Pavilion Area
Tennis Courts
 

One Time Special Events: Student Organizations and UNCG Departments


Recognized UNCG student organizations and UNCG departments are allowed to hold special events in the Kaplan Center each semester. While there is no rental fee associated with spaces within the Kaplan Center, other fees such as set-up fees, equipment rental fees, and staffing fees will apply.

One Time Special events are defined as non-recurring meetings such as the following: social functions, receptions, educational functions, banquets, athletic tournaments, etc. in which the space will be modified according to the specific needs of the end user. One-time special events generally require a set-up/breakdown and event-specific details. The Kaplan Center must receive a request for the one-time special event at least 28 days before the event is scheduled to be held. End-users must meet with the Assistant Director of Facilities at least 21 days before the event to review logistics and staffing for the event.

One Time Special Events: External Groups


External groups (groups unaffiliated with UNCG) are allowed to hold 3 one-time special events in the Kaplan Center each semester. This policy includes summer sessions in which external groups can reserve one-time special events 3 times from: First day of Summer Session One to the last day of Summer Session Two.

One-time special events are defined as non-recurring meetings such as the following: social functions, receptions, educational functions, banquets, athletic tournaments, etc. in which the space will be modified according to the specific needs of the end user. One-time special events generally require a set-up/breakdown and event-specific details.

The Kaplan Center must receive a request for the one-time special event at least 28 days before the event is scheduled to be held. End-users must meet with the Assistant Director of Facilities at least 21 days before the event to review logistics, rental rates/fees and staffing for the event. External groups are required to sign a UNCG Kaplan Center contract as well as provide insurance for the event as stated in the contract. External groups must pay a deposit at least 14 days before the event and pay the full invoice at least three days before the special event. Please be aware that additional costs may apply based on last minute changes to the event or if the event extends past the designated time. Please note that some external events may need approval by the Vice-Chancellor of Student Affairs.

Reserving Space at the Kaplan Center, Piney Lake, or Outdoor Recreation


Student Organizations

1. All recognized student organizations completing the Recreation & Wellness Reservation Form must submit an Event Contract Agreement request through Campus Activities and Programs (CAP). A request must be made at least 4 weeks prior to the event. Failure to complete the Event Contract may result in a cancellation of the reservation.

Please follow the link below for instructions on how to complete the CAP Event Contract Agreement:
https://cap.uncg.edu/campus-events/

2. Once you have completed a CAP Event Contract Agreement, you can continue with the Recreation & Wellness reservation.

3. You must be a member of a registered student organization with a EMS WebApp account to reserve a space in the Kaplan Center.

4. You should also read and become familiar with the Reservations and Event Management policies.

5. Reservations can be made by accessing the EMS WebApp. You must carefully read the directions for student organizations on the EMS WebApp front page to request event space at the Kaplan Center. If you have questions, please contact Kenny Norris at klnorris@uncg.edu. Questions related to Piney Lake can be directed to Mike Ackerman at maacker2@uncg.edu.

6. Please remember that reservations must be made 14 calendar days before your event or 28 days in advance of a one-time special event.

Faculty/Staff/Departments

1. Reservations can be made via the EMS WebApp. You must carefully read the directions for Faculty/Staff Departments on the EMS WebApp front page to request event space at the Kaplan Center. If you have questions, please contact klnorris@uncg.edu. Questions related to Piney Lake can be directed to Mike Ackerman at maacker2@uncg.edu.
2. Please remember that reservations must be made 14 calendar days before your event or 28 days in advance of a one-time special event.

Community Members

1. Non-University affiliated groups wishing to reserve facility space will be handled on a case-by-case basis.
2. Please contact klnorris@uncg.edu to learn more about hosting your event at the Kaplan Center. Questions related to Piney Lake can be directed to Mike Ackerman at maacker2@uncg.edu.

3. Non-university groups must reserve facilities at least 28 days in advance.

For questions regarding On-Campus facility reservations please call 334-5924.

Submitting a Reservation Request


EMS LogoIndividuals can check the facility schedule and submit reservation requests by clicking on the EMS logo.

CLICK HERE FOR RESERVATION RATES